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How an Automated Software Solution Helps Hire & Onboard Drivers
Mariah Barr
7 mins read

We live in a world full of automation. Adding it to your hiring process can only make it easier for your company to fill open positions and get drivers behind the wheel. Once you’ve decided to switch to an automated recruiting and onboarding process, however, you need to find the best software solution to support it.

The right software will substantially improve your company’s hiring success, so long as it has all the right features. Here’s what you can expect from a software solution that fits your company’s unique recruiting and onboarding needs.

Advantages of Automated Recruiting 

Faster Time-to-Hire

According to the Society for Human Resource Management (SHRM) 2017 Human Capital Benchmarking Report, it takes 42 days to fill a given position in the US, on average. But companies that use automated recruiting software reduced their time-to-hire by 4.5 days per role.  

And this doesn’t speed things up on only your company’s side of the process, either. Drivers looking for employment want to be employed – it’s simple. The quicker you can get them through the process of applying for your open positions, the more likely they are to follow through with interviewing, provide the required documentation, and become a valued employee.

More Quality Candidates

You’ve heard of “casting a wide net” when it comes to finding the right safety-sensitive job seekers for your driving positions, and an automated recruiting software can help you do just that. Getting in front of a greater number of candidates only increases your chances of finding the best drivers to represent your company.

Posting your job ads to the most popular job boards, such as Indeed, Monster, LinkedIn, Glassdoor, and ZipRecruiter will boost visibility, and you should be able to do it with one click with the right software!

Of course, writing a driver job ad that’s both attractive and straightforward will only boost your likelihood of getting more applicants as well.

Better Candidate Experience

Even if the most qualified driver finds your job posting, who’s to say they’ll stick around for the entire recruiting and onboarding process? If these take too long, your candidate will likely lose interest or get a bad first impression of your company – leaving you behind with an unfilled position as well as time, money, and resources wasted on a potential hire.

Get Drivers on the Road Faster 

Prospective employees are more than likely looking at other job postings at the same time as yours – make sure you’re taking every possible step to make the application process easy and enjoyable for them.  

Being disorganized or taking days on end to respond to candidates will not only put you at risk of losing them altogether, but it can also cause them to spread the word about their negative hiring experience with your company. Bad publicity is a real thing in the hiring world!

Benefits of Automated Onboarding

Streamline Background Checks

Finding out if candidates are eligible for your open positions before running every single background check on them saves your company’s bottom line and avoids wasting time waiting for results. The right software will run basic background screens to verify previous employment, if they hold a CDL with the right endorsements required for the positions, and if they have a criminal record.  

If these checks all point in the right direction, you can then run the rest of your background screens to ensure candidates are the right fit for your company. Stepping out the background check process allows you and the potential hires to see the progression of each screening, so there aren’t any unnecessary questions asked about their completion or results.

Avoid Time-Consuming Errors & Security Risks

The documentation your drivers need to provide should be updated and kept secure. An automated onboarding software should allow candidates to upload necessary documentation (including their medical certificate, commercial driver’s license (CDL), and other important records) during the appropriate time in the hiring process and notify you when they’ve done so.  

You’ll Want to Avoid These Major Driver File Violations & Fines 

This type of automation also virtually eliminates human errors that often come with shuffling paperwork, including exposing or losing personal documents that need to be kept confidential. From the beginning, you’re set up for success with creating new driver files for your employees that are both complete and organized – leading to better chances of passing an audit!

Make New Hires Happier 

Employees who believed their onboarding experience was effective were 30x more likely to report high job satisfaction, which was verified by BambooHR. You want to welcome your new drivers with open arms and assure them that they made the right choice by joining your fleet.  

By focusing on training and supporting new employees instead of paperwork, you’re giving them the tools they need to get in the driver’s seat with confidence – and better yet, you’re meeting your quotas and making customers happy by growing your fleet.

Choose the Best Software Solution Out There

Now that you know what you can expect from the right industry-focused, automated hiring and onboarding software, you can make an informed decision for your company.  

It just so happens that Foley’s software can do all the above, and then some, to contribute to your business’s successful recruiting efforts. From our convenient eApplication that’s designed with drivers’ needs in mind to our comprehensive background check offering, the Foley platform has features and functionalities that benefit both applicants and hiring managers.

Even better – we have an exciting announcement about our software coming soon! Stay in the loop by checking here for updates, and make sure to request a free software demo to learn all the ins and outs of the Foley platform. With Foley on your side, you’ll be the top competitor of all the motor carriers looking to hire top talent.  

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