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Four Things to Look for in a Compliance Software Solution
Mariah Barr
7 mins read

Creating and managing driver qualification files, maintaining FMCSA Clearinghouse compliance, and receiving full compliance audit support is just the start with Foley's DOT compliance software.

As with shoes, cars, and many other things in life, it’s a good idea to shop around until you’ve found the perfect fit. The same thing goes for your DOT compliance software solution.

But do you really know what features you should be looking for in order to find the needle in the haystack?

You probably have a list of items you’d like to see in a compliance platform (pricing that fits your budget, user-friendliness, and a dedicated customer support representative being a few,) and these are all great things to start with.

Here are four more features you should be looking for in your search for the right compliance software solution:

  • Automated compliance that basically runs itself
  • Instant alerts and notifications
  • Seamless driver qualification file management
  • Consolidated programs in one easy-to-access platform

Let's talk through why your next compliance software needs to have all these features working for you.

Convenient Compliance Automation

The more drivers you employ, the more time and resources it takes to manage your driver files and keep up with compliance requirements (like MVR checks, Clearinghouse queries, and recordkeeping). We don’t have to tell you twice that managing your day-to-day tasks on top of these compliance activities can be too much for a single person to handle.

Many companies like yours choose to work with a third-party compliance partner to automate these tasks, and simply make their lives easier! If you decide to use the Foley Platform, for example, each driver will be set up with a fully compliant file that automatically tracks expiration dates for DOT physicals, CDLs, medical cards, and other important documents.

MVRs are also automatically run on a yearly basis to ensure compliance with the annual review process. You don’t have to think twice about meeting (or missing) deadlines or dealing with the hefty fines and consequences that come with doing just that.

If you haven't completed this annual compliance requirement, time is running out! Foley can help you with your yearly MVR checks now.

Timely Alerts & Notifications

“The Foley Platform makes it easy to stay on top of our drivers’ compliance.”

That's what one Foley customer, the Compliance Manager at DNC Logistics, had to say about using Foley's software solution. He went from using an Outlook calendar to keep track of driver compliance due dates to relying solely on Foley.

Read the entire Foley customer story here.

If a paper calendar, sticky notes, or any sort of digital reminder app isn’t cutting it when it comes to remembering your compliance deadlines, you’re not alone. Foley customers clearly love the alerts and notifications feature of our software solution.

By partnering with Foley, you'll no longer need to worry if an auditor comes calling and requires your digital files within 48 hours. And with offsite audits up 400% since 2019, it’s a good idea to do so sooner than later.

Easy Post-Employment File Management

Hiring CDL drivers is no easy task, but once you’ve found the perfect candidate to add to your fleet, it’s time to make sure their driver files are in perfect order from the very beginning.

With the right software solution, you won’t have to start from scratch to create their file – all their documents will already be available from the application process. That’s exactly what happens with the Foley Platform.

When a candidate uses our fully digital Driver First eApplication, they can upload their CDL and medical card from their preferred mobile device.

Those documents are then securely stored in the cloud for you to access when it’s time to build their driver file, and you’re automatically notified when their expiration dates are creeping up, as we covered above.

Foley’s eApplication has been found to increase application submissions by 33%, and it gets the driver file creation process off on the right foot. Everything goes hand in hand with the Foley Platform!

Full Program Consolidation

There’s no point in switching from one application to another just to manage driver files and screenings – and make sure you’re prepared for unexpected audits. When you have all your compliance programs and files in one place, you can handle all your compliance needs seamlessly.

Working with one third-party compliance administrator makes life simpler, too. You’ll have a dedicated account manager who will help you whenever you need it, especially if you’ve received a “conditional” or “unsatisfactory” rating in a compliance review, and you’re not sure what to do next.

Auditors know the Foley name and have complete confidence in our suite of compliance programs. Once they hear we’re your compliance partner, they'll know you take your drivers' safety and compliance seriously.

Make the Easy DOT Compliance Software Decision

Now that you know what you should be searching for in a compliance software solution – and that Foley just so happens to have all of them – the choice should be easy!

You can even get a first-hand experience of the Foley Platform without any strings attached by booking a FREE demo with our compliance specialists. We’re ready to make DOT compliance simpler for you. Filling out the form below is all it takes!

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