(860) 633-2660
Skip to content
  • There are no suggestions because the search field is empty.

Check Out Our Latest Product Release

CSA Monitor tracks your driver and risk data in real time.

Learn More

Reach Your Business Goals with Dash

Foley's customizable platform for your unique initiatives.

Learn More

New Resources Waiting for You & Your Team

Expert, always-free resources at your fingertips.

Learn More
The Importance of Auditing Your Driver Files
3 mins read

When was the last time you audited your driver files? According to FMCSA data, approximately 20 percent of all critical violations last year was due to errors in the driver file process.

A few of the most common problems?

Missing medical certificates and not keeping the inquiries into a driver’s employment record in their file (and not keeping it in a secure location) were some of the bigger issues…with the average fine so far this year around $5,000. However fines as high as $9,000 have been issued to carriers for a single driver file violation.

Especially if you’re still maintaining paper driver qualification files, it’s important to periodically audit your files to ensure everything is in order. “We find errors in almost all of the paper driver files we audit at Foley,” VP of Operations Mike Every said. “The files get harder to manage the more drivers the company has…there are simply too many documents and deadlines to keep track of.”

New Webinar: Converting to Digital Driver Files

To be fully compliant, there are 16 documents that go into a driver file, including 6 that must be updated on an ongoing basis – as well as FCRA compliance issues that must be considered. These documents that must be regularly updated include the driver’s medical certificate, annual motor vehicle report and annual certificate of violations. “Companies really need an organized system to manage all of these requirements and ensure documents are kept up to date,” Mike said.

The Ease of Automation

 A growing number of companies are transitioning to electronic, online systems to ensure that their driver files are always compliant. In addition to fulfilling the driver file creation requirements for each driver, many of these systems automatically track document deadlines on an ongoing basis to ensure that MVRs are run in a timely manner and medical certificates don’t expire, for example. “Moving to an online driver file management system also prepares companies for the offsite audit process, which is becoming the DOT’s go-to method of auditing a carrier’s safety compliance,” Mike said. “Because the documents are already online, they can be easily shared with the auditor as soon as they’re needed.”

Quiz: Are Your Driver Files Offsite Audit Ready?

At Foley, all customers receive an email notification and portal alert whenever a potential compliance issue arises. This system replaces the need for carriers to audit their driver files, and ensures that their files are 100 percent ready whenever an auditor comes calling. For more information, call (860) 815-0764 or click here.

Fill out this form and a member of our team will reach out shorty.

Schedule a demo to see Dash in action.
A Foley expert is ready to help your company create a streamlined hiring, screening, and onboarding process that's easier for your candidate and team, while keeping you compliant with DOT and FMCSA requirements. Fill out this form, and we'll schedule a time for a personalized online demo of Dash.

Whether you’re looking for a quick background check, or a comprehensive DOT compliance solution, Foley can help.