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How Long Should Employee Onboarding Really Take?
Mariah Barr
6 mins read

26% of employers onboard in one week. If your employee onboarding process is taking longer than this, you need to address what’s slowing down the time it takes to get new drivers ready to work.  

CareerBuilder completed a study that included 2300 hiring managers and found these results:  

  • 25% of employers onboard in one day or less  
  • 26% of employers onboard in one week  
  • 21% of employers onboard in one month  
  • 11% of employers onboard in three months or more  

In addition to taking up more of your HR department’s valuable time, the longer it takes your company to onboard new employees, the less likely they are to be satisfied with their decision to join your fleet.  

Cutting down the time it takes to onboard new employees majorly impacts the rest of your company’s ability to stay productive, make customers happy, and welcome the recruits to your fleet.  

How can you do this? One word: automation. 

What happens when onboarding is NOT automated?  

We’re all human, and humans make mistakes. That’s why manually onboarding new employees can take so much extra time – fixing any data entry errors or finding missing documentation really adds up if it happens every time a new driver needs to be added to your roster.  

CareerBuilder’s report shows 42 percent of HR managers who don’t capture onboarding information electronically spend three hours or more per employee manually collecting and processing onboarding information, while 16 percent spend five or more hours.

If you’re thinking about your bottom line – and who isn’t – this is a severe waste of resources that should be addressed no matter the size of your company or how many HR employees you have to dedicate to this process.  

Hire & Onboard Drivers Quickly & Compliantly! 

Those who go through the grueling process of collecting onboarding information manually (simply to do their jobs) also faced these struggles: 

  • 37% reported heavier workloads for HR 
  • 35% reported higher stress levels for HR 
  • 28% reported missing required documentation, including compliance-related forms 
  • 17% reported a lack of any records showing employees read and acknowledged company policies 
  • 9% reported the candidates decided to walk away from the positions because the process took too long 

Rosemary Haefner, chief human resources officer at CareerBuilder, said it right: “While onboarding is a critical component of setting new employees up for success from day one, this study shows some companies are neglecting fundamentals in the onboarding process – and running into serious consequences that can impact the bottom line.”

“Employers need to establish a comprehensive checklist for every new employee and incorporate more automation to provide a better, more efficient experiences for employees, their managers, and HR.” 

Improving and automating your onboarding process will not only make new drivers happy, but it will also make your HR department’s jobs easier, which then leads to additional happier employees. It’s truly a win-win scenario.  

Taking Another Look at Your Employee Onboarding Program  

Automated onboarding is a great first step in the right hiring direction. Switching to this type of process gives you the opportunity to fill any gaps in your program as well. CareerBuilder found that employers using a structured, well-thought-out process experienced numerous advantages, such as: 

  • 49% of employees are more engaged  
  • 46% of employees feel more confident in their roles  
  • 45% of employees trust the organization more 
  • Employee productivity increased by 42% 
  • Morale increased by 38% 
  • Employee turnover reduced by 31%  

The long-standing effects of a better onboarding process certainly shouldn’t be ignored; the sooner you prioritize automating and bolstering your approach, the better.  

Foley Improves Onboarding by 85%  

If your company is growing faster than your HR department can keep up, you need a trusted partner to handle your recruiting and onboarding needs. Foley was that reliable resource for Koppers, Inc.: a 350+ driver company that was using a paper application – and their hiring and onboarding process was taking well over two weeks.  

As soon as Foley stepped in, however, that all changed. Not only is Koppers getting more applicants, but they’re also getting their new hires onboarded in record time.  

“It was taking us two weeks to onboard a new employee and get them to orientation, now it only takes two days,” said Koppers’ Corporate Fleet Safety Manager, Kathy Jones.  

When you’re ready to reduce your time-to-hire, get in touch with us here at Foley. Our compliance specialists are here to help you get started with our best-in-class driver recruiting, onboarding, and management programs.  

Request a free demo of our software today and you’ll see why Foley is the right choice for onboarding new employees quickly, efficiently, and compliantly.

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