The physical toll of driving any vehicle for a living is often forgotten, but that’s why the DOT medical card exists. It is essential to any federally regulated driver’s qualification file.
Whether you’re wondering, “How do I get a DOT medical card for the first time?” Or you’re not sure how to follow the DOT compliance requirements surrounding medical cards, we’ll answer some of the most pressing questions, starting with the basics.
Although it’s commonly referred to as a “medical card,” it’s less of a card and more of a document. The technical name for the document we’re focusing on is the medical examiner’s certificate.
This certificate verifies that a driver is medically safe and qualified to operate a commercial motor vehicle (CMV).
For anyone to drive a commercial motor vehicle (CMV) and get a medical card, the Department of Transportation requires them to pass a physical exam, otherwise known as a DOT physical.
The doctor conducting the exam must have completed specific training, passed an exam, and be registered with the FMCSA.
The physical involves multiple types of examinations, including:
If you’d like to learn more about DOT physicals, we’ve explained almost everything that’s involved with them in this article.
Once a driver has passed this physical, he or she is given a medical card.
A completed medical examiner’s certificate must have the following information:
Medical examiner certificates can have three potential expiration dates from the day it is issued, depending on the DOT physical results.
CDL holders must provide their State Drive Licensing Agency (SDLA) with a copy of their medical examiner’s certificate. Each state has different requirements for submitting it. The FMCSA has detailed instructions for you to follow on a state-by-state basis.
All CLP and CDL drivers must keep the original or a copy of their medical cards when on duty.
If you want to ensure you and your drivers are DOT-compliant with their medical cards (and you should), do the following:
Now, you might be thinking this: I’m already busy enough. How am I supposed to remember to check every single one of my drivers' for another expiration date?
The answer is simple: you don’t have to. There’s an easier way to manage your drivers’ DOT medical cards — whether you employ five or 500 drivers — and that’s where Foley comes in.
Our driver file management software, Dash, keeps track of medical card expirations for everyone who gets behind the wheel of your company vehicles.
Let’s say you’re still managing your driver files on paper. This isn’t DOT compliant, and we can guarantee you’ll face some backlash from a DOT officer during an offsite audit, most likely in the form of expensive fines.
Our DOT compliance specialists at Foley will take those paper files, convert them to a digital format, and upload them into individual driver files for each member of your fleet. They’ll then be saved in the Foley platform where they’re safe and secure.
From there, you’ll receive e-notifications every time a driver’s DOT medical card is about to expire. You’ll have plenty of advance notice to schedule their DOT physical (which we can handle too) and get them a brand-new, DOT-compliant med card for the next two years. It’s really that simple!
Foley takes the guesswork out of managing compliant driver files and the all-too-important medical cards that fall under them.
If you’d like to see our driver file management software at work before signing on the dotted line, sign up for a FREE demo with one of our DOT compliance experts.